Description We are offering a contract to hire employment opportunity for a Front Desk Coordinator in Grand Rapids, Michigan. This role will serve as the first point of contact for our company, providing a warm welcome to visitors and vendors, assisting with HR recruitment efforts, and managing front desk operations. The ideal candidate will have a blend of receptionist duties, full cycle recruiting, and human resources administration skills.

Responsibilities:

• Serve as the first point of contact for the company, warmly greeting all incoming visitors, vendors, and employee family members.

• Manage switchboard operations, efficiently transferring calls to the correct departments as needed.

• Use company software to maximize the effectiveness and efficiency of operations.

• Oversee lobby store inventory and order products and office supplies as needed.

• Prepare the front lobby for opening, maintain it throughout the day, and close it out.

• Assist with shipping and receiving tasks.

• Handle petty cash and gift cards and ensure unauthorized persons do not enter the interior of the company.

• Manage and access schedules for conference rooms.

• Work closely with HR personnel to communicate, schedule, and coordinate all interviews.

• Maintain recruitment open positions documentation and coordinate the company’s onboarding process for new employees.

• Work interdepartmentally across the company to efficiently fill open positions.

• Post new positions on internal and external job boards and operate as tour coordinator.

• Coordinate the Wellness Committee and related events, challenges, and reimbursements for employees.

• Perform other HR duties as needed. Requirements • Experience in a Front Desk Coordinator or similar role

• Knowledge of receptionist duties and medical front office operations

• Familiarity with full cycle recruiting, including recruiting activities, efforts, functions, initiatives, personnel, plans, and processes

• Proficiency in Human Resources Information Systems (HRIS), Human Resources (HR) Administration, and Human Resources Management Systems

• Experience with ADP Online, ADP HRB, and ADP Workforce Now systems

• Ability to answer and manage inbound calls, inquiries, and multi-line phone system professionally

• Proficiency in assisting and directing guests

• Excellent communication and interpersonal skills

• Strong organizational and multitasking abilities

• High level of professionalism and integrity

• Ability to work independently and as part of a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .